Dear educators,

You may be asking yourself – How can I communicate effectively with the families in my school community regarding the coronavirus? We hope you find this customizable template useful.

Template Letter

Dear [Insert description, for example Yellow Duck Preschool Families or Kindergarten Community]:

In response to ongoing developments about the Novel Coronavirus (COVID-19), we wanted to assure you that [Insert name of school, daycare or other company] always has your health and wellness in mind. We are following the mandates and recommendations of local, state and federal health officials, including the Center for Disease Control (CDC) [and [insert names of other agencies, such as your local health department]

As of today, there are no directives from the CDC to avoid domestic travel, limit large groups or cancel sporting events. It is important to note, however, that the situation is fluid and we will provide updates as warranted.

Please carefully review the following updates regarding precautionary measures [Insert name of school, daycare or other company] is taking, along with the CDC’s best practices for prevention.

  • [Insert relevant language. See example language below]
  • [Our daily protocol includes: [  ]]. 
  • [Our cleaning procedures are [  ]]. 
  • [Hand sanitizers are prominently displayed throughout [  ]. Please use our hand sanitizers upon entering and exiting.]
  • [Along with our regular cleaning staff, we have hired cleaning companies to assist with [  ].
  • [We have instructed our staff to remind all children to sanitize their hands before and after classes. Please help us by keeping your child home if they are running a fever or display any symptoms such as heavy coughing and sneezing.]
  • We will continue to follow updates and protocol suggested by the CDC and other credible agencies to best ensure the safety of our community.

We encourage the [Insert name of school, daycare or other company] community to follow long-established best practices to help keep yourself and others healthy.​

  • Wash your hands often with soap and hot water for at least 20 seconds. If soap and water are not available, use an alcohol-based hand sanitizer.
  • Avoid touching your eyes, nose and mouth with unwashed hands.
  • Avoid close contact with people who are sick.
  • Stay home when you are sick.
  • Cover your cough or sneeze with a tissue, then throw the tissue in the trash. If no tissue is available, use your elbow instead of your hand when coughing.
  • Individuals who are experiencing symptoms and may have traveled to areas of concern, or have been in contact with somebody who has traveled to these areas, should call their health care provider and take proper care of yourself by staying at home

We will continue to keep you informed as new information becomes available. 

Thank you in advance for following the prevention guidelines listed above and joining us in doing all we can to keep our community safe and healthy. Should you have any questions, please email [Insert email address]. Thank you in advance for your cooperation and for being a valued member of the [Insert name of school, daycare or other company] community.

Sincerely,

[Insert signature]

[Insert name]
[Insert title]

Download a customizable copy of the letter here (google document) or here (pdf document).

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